End of Term How-to Guide

This guide outlines the key processes to wrap up a term, including closing enrollments and archiving courses, extending enrollments, and preparing for the next term.

Step 1: Access Courses

• Navigate to Your Teaching
• Select the course you want to close out

Step 2: Enter Course Setup

• Click Course Setup (upper right)

Step 3: Update Student Enrollment Status

• Click Edit next to each student's enrollment
• Change the State using the dropdown

Enrollment States

Non-Archived States:

• Active
• Complete (certificate available)
• On Hold (Suspended) (student cannot work or make submissions, but can access/view the course)
• Incomplete (student cannot work but can view course)

Archived States:

• Withdrawn (archived)
• Transferred (archived)
• Incomplete (archived)
• Complete (archived)

Note:

• Archived students no longer see the course on their dashboard
• Choose states carefully for accurate records

Step 4: Save Changes

• Click Save for each student enrollment

Step 5: Print Completion Certificates (Optional)

• Available for students marked Complete (non-archived)
• Access via:
  • Course dashboard (exit setup mode), or
  • Student dashboard (Report Card tab)
• Print or save as PDF

Note:

• Certificates are not available for Complete (archived).
  • Enrollments should be marked Complete, certificates printed, and then updated to Complete (archived) if needed.

Step 6: Archive the Course Section

• Go to Your Schools → School Setup
• Click Courses tab
• Select course(s) by checking the box to the left of the course
• Click Archive Selected at the top of the page.

Note:

• Registrar or higher permissions are required to archive courses
• For bulk changes, contact: support@schoolsplp.com

Use this when students need more time and will be continuing their enrollment in the next term.

Steps:

1. Open the course
2. Click Course Setup
3. Click Edit next to the student's enrollment
4. Enter a new End Date
5. Click Save

Notes:

• Changing enrollment start and/or end dates adjusts pace dates automatically
• Enrollments can also be updated from the student's setup page or student dashboard.

Add New Course Sections

Step 1: Access School Setup (Requires Registrar or higher access)

• Go to Your Schools → School Setup

Step 2: Add Section

• Click Courses tab
• Select Add a New Section

Step 3: Search for Course

• Use search bar (by title or catalog)
• Example: search current catalog like S-Asynchronous 25/26

Step 4: Configure Course

Fields Explained:

• Course Name: Editable to match school naming conventions
• Length:
  • Semester
  • Year
  • Flex (shorter, not daily courses)
• Catalog:
  • Select courses from the current year catalog to ensure updated content

Note:

• New catalogs are released in summer for the upcoming school year (fall term).

Reusing Course Sections

• Existing course sections can be reused for the next term if needed
• Sections may remain active for students finishing courses (extended enrollments)
• Best practice is to create new sections for the new school year to ensure the most up-to-date content
  • Example: Use 26/27 catalog sections for the 26/27 school year

• Print certificates before archiving enrollments
• Archive courses only after all enrollments are finalized and in an archived state.
• Enrollment state impacts:
  • Student access
  • Reporting accuracy
  • Certificate availability
• Use bulk tools carefully and verify selections before applying
• Ensure you have the appropriate permissions to access School Setup